A
Avila Tek
Feature Request: Automated Billing Workflow Integration with Render
Objective
To streamline the billing process for clients hosted on Render by automating the generation and synchronization of project, environment, and service data, and integrating it into a billing system. The outcome is a consolidated database to generate QuickBooks invoices efficiently.
Overview
On the 1st of each month, an automated cron job will:
  1. Fetch the latest projects, environments and services from the Render API.
  2. Synchronize their environments and services data.
  3. Ideally with the new API we match each service to billing details for invoice generation.
Key Requirements
  1. Cron Job Setup:
- Schedule: Trigger monthly on the 1st at a designated time.
- Action: Call Render’s Projects API to fetch project data and store it in the database.
  1. Environment Synchronization:
- Action: For each project retrieved, call the Environments API to synchronize environment data.
  1. Service Synchronization:
- Action: For each environment, call the Services API to fetch associated services.
  1. Billing Data Generation:
- Action: Map the fetched service data (via service IDs) to corresponding billing/pricing data.
- Deliverable: A database record with the following structure:
- Project
- Environment
- Service
- Pricing details
- This record should be complete and ready for invoice generation.
  1. Invoice Automation:
- Use the finalized database records to create QuickBooks invoices via an automation tool.
For us this is the Expected Outcomes
  • A fully automated, end-to-end billing workflow.
  • A consolidated, accurate database for all clients’ project, environment, and service data mapped to billing details.
  • Reduced manual effort in invoice generation via integration with QuickBooks.